Dashboard
Here’s what needs attention at Profilecut Metals today.
PRODUCTION WORKLOAD
Open customer orders · allocated hoursORDERS REQUIRING ATTENTION
QUOTE PIPELINE
TODAY
MACHINE STATUS
QUICK ACTIONS
BUSINESS SNAPSHOT
Profilecut ERP · v9.1.403
CONTACTS
Permanent customers, suppliers, subcontractors and steel bin collectors.
PART LIBRARY
Approved CAD parts only. Part ID is generated automatically by the software.
ASSEMBLIES
Clean assembly library. Create an assembly, then choose only the parts that belong to it.
SAVED QUOTES
Saved customer quotes appear here.
DRAFT QUOTES0
SENT QUOTES0
ACCEPTED QUOTES0
QUOTES THIS MONTH $$0.00
CUSTOMER ORDERS
Production, documents, delivery and Xero status in one clean workspace.
VALUE OF SHOWN ORDERS$0.00
PURCHASE ORDERS
Simple purchasing overview. Create a PO only when needed.
OPEN ORDERS0
ORDERS THIS MONTH $$0.00
OPEN ORDERS VALUE $$0.00
to
VALUE OF SHOWN PURCHASE ORDERS$0.00
STEEL SCRAP COLLECTION REQUESTS
Requests created by operators and emailed to the configured Steel Bin Collector.
MATERIAL FAMILIES
Define base materials and densities.
MATERIAL TYPE / GRADE
Manage grades and finishes within each family.
PLATE / SHEET STOCK
Supplier sheet and plate stock.
TUBE STOCK
Tube and structural section stock.
STOCK ITEMS
Bought-in consumables, hardware and general stock items with supplier and purchase pricing.
IMPORT SUPPLIER PRICE LIST
Import Excel/CSV stock files. Matching supplier stock is updated instead of duplicated.
No file selected
BULK STOCK & PRICE UPDATES
Use the existing bulk tools without cluttering the everyday stock screen.
CUTTING PARAMETER BULK TOOLS
Apply speed and pierce data across multiple families, grades and thicknesses.
ACTIVITIES
CAD Files
Upload DXF, NC1, DWG or STEP (STEP files are unfolded to a flat pattern automatically), inspect every closed figure, select the figure(s) you want to cut, then add them to the Part List.
CURRENT NEST WORKSPACE
Temporary working area. Cancel clears the part list and all nest results, like RanFab.
PART LIST
Created parts can have different selling rates. Select any parts, apply a $/min rate, then add all selected parts to the same quote.
| Preview | Part | Customer | Qty | Material / Grade | T | Sheet | Net kg ea. | Cut min ea. | Rate $/min | Unit Price | Total |
|---|
CREATE CUSTOMER QUOTE
After approving a nest, select the parts to quote, choose the laser $/min selling rate, then generate a professional PDF.
Parts only · before GST / delivery.
Choose margin for selected nested parts.
Select parts from the Part List.
MATERIAL LIBRARY
| Material | Density | Cost/kg | Tensile |
|---|
AVAILABLE SHEET SIZES
LASER PRICING
Setup cost is divided across the total quantity of parts in the approved nest for the same material and thickness.
MACHINES
Machines available for customer-order planning and job-hour assignment.
PROCESS SETTINGS
Set up fabrication and secondary operations used after laser cutting.
SAVED PROCESSES
0 processes
Every saved process stays here and can be edited at any time.
USERS & ACCESS
Create named username/password accounts. One username can be active on only one device at a time; a new login automatically signs out the previous session.
TAX & COMPANY LOCALE
Tax settings are used on customer documents and calculations. Company locale controls currency display and the business calendar used for Today / This Month dates.
TAX DETAILS
COMPANY LOCALE / CALENDAR
Database timestamps remain UTC; ERP calendar dates are shown and grouped in this company timezone.
Changing currency changes the display/code only. Existing numeric prices are not converted and no exchange rate is applied.
COMPANY BRANDING
This logo is used on quote PDFs and company screens. Any uploaded image is automatically resized and saved to a standard logo canvas.
Standard saved canvas: 1200 × 500 px. PDF display size is fixed automatically.
CHATGPT / AI QUOTE INTEGRATION
Connect ChatGPT to the same Profilecut customers, CAD engine, current sheet prices, cutting parameters, nesting and quote database.
Phase 1 safety rules
Laser cutting only · listed material/stock sizes only · cutting parameter required · oversize or ambiguous CAD = Needs Review · no fabrication automation.
AI API Key
No AI integration key generated.
After online deployment, the Profilecut ChatGPT connector will use this key. ChatGPT can then analyse DXF/NC1/DWG files, show nest previews in chat, change Parts Only / Border / Full Sheet pricing, create the ERP quote and retrieve the PDF.
CLOUDNEST / CYPNEST MCP INTEGRATION
Connect this company to its own CloudNest / CypNest MCP account. The token is encrypted and stored only against the currently logged-in company.
No CloudNest / CypNest MCP token is configured for this company.
Saving or changing this token affects only this company. It does not change another ERP company's CloudNest connection.
NZ COURIERS / GOSWEETSPOT
Company-specific courier connection. Rates, consignments, labels and tracking are kept separate from nesting and part pricing.
NZ Couriers / GoSweetSpot is not connected.
The API token is encrypted on the server and is never returned to the browser after saving.
EMAIL / MAILBOX INTEGRATION
Connect this company's Microsoft 365 or Google Workspace mailbox using secure OAuth. Each ERP company has its own isolated connection.
Email Integration - Not Connected
EMAIL TEMPLATES
Individual login signatures are set in Setup → Users → Edit User. This default is used only when that user has no personal signature.
Variables: {{customer_contact}}, {{customer_name}}, {{quote_number}}, {{order_number}}, {{customer_reference}}, {{supplier_contact}}, {{supplier_name}}, {{po_number}}, {{company_name}}
XERO INTEGRATION
Completed Customer Orders can be sent to Xero as draft sales invoices.
Create a Xero OAuth 2.0 app, save its Client ID / Secret here, then click Connect Xero.
Invoices are created in Xero as DRAFT. Part lines use the saved Sales Account Code and Tax Type. Delivery cost is added as its own invoice line.
Xero numbering: Invoice Number = the ERP Customer Order Number. Xero Reference = the Customer Reference saved on the order.
Invoice due-date rule: the invoice date is the Customer Order completion date, and the Xero invoice due date is automatically the 20th of the following month. Example: completed 17 September → Xero due 20 October.
TWO-FACTOR AUTHENTICATION (2FA)
Checking authenticator status...
Manually enter the setup key in Google Authenticator, Microsoft Authenticator or another TOTP app. Keep the setup key private.
CHATGPT ERP CHANGE APPROVAL
Use this before asking ChatGPT to change the ERP. Your permanent approval password stays inside the ERP and is checked against the Railway secret ERP_CHANGE_PASSWORD. ChatGPT only receives the one-time code.
Codes are single-use and expire after 5 minutes.
ONE-TIME APPROVAL CODE
Paste only this one-time code into ChatGPT. Never paste your permanent Railway password.
SIDE MENU
Turn sections of the side menu on or off. Hidden sections are only removed from the menu; nothing is deleted. Remembered on this device/browser.
APPEARANCE / THEME
Changes colours only. ERP layout, buttons, workflows and screen structure stay exactly the same. Theme is remembered on this device/browser.
New interface (preview): one set of colours, text sizes and buttons across the ERP. Look only, nothing else changes. Remembered on this device.
NEST RESULTS
Nesting Engine: Profilecut Engine v11.5 · true-shape nesting
For every material / thickness group, choose the nest option you want. Then approve all selected groups together.
RESULT DETAILS
Select parts in Part List and click Nest Selected.
PARTS IN RESULT
COMPLETE NEST SOLUTION
—
NESTING & MATERIAL CHARGE OPTIONS
Choose the physical nest result first, then choose how much material area you want to charge: actual parts only, a border around the nested group, or the full sheet.
Customer parts
Charged material area
Uncharged offcut
Internal holes / cut-outs
SHEETS IN THIS RESULT
SHEET PREVIEW
NEW JOB / ORDER
JOBS
| Job | Customer | Due | Status |
|---|
Edit Created Part
Part selling price ÷ finished weight.
Create Customer Order from Selected Parts
Edit Material Family
Update the material family name and density.
Edit Material Grade / Type
Update the family and grade / type name.
Add Cutting Parameter
Set the laser cutting values used for time and price calculations.
Add Stock Item
Save a bought-in stock item, its supplier, unit price and stock quantity.
Link Operator Button
Add Tube / Section Stock
RHS, SHS, CHS, pipe, beam, channel, angle and other long stock.
Enter stock length and pricing.
Add Supplier Stock
Enter material, supplier, sheet size and purchase price. Sheet weight and the alternate price basis calculate automatically.
Enter thickness, sheet size and rate.
SUPPLIER STOCK
Bulk Add Stock Sizes
Create several supplier sheet records in one operation without cluttering the main stock list.
1
Supplier, material, grades & thicknessesChoose the supplier and material, then select the grades and thicknesses to create.
Grades / TypesSelect at least one
ThicknessesKnown or custom
2
Sheet sizes & pricingAdd one or more sheet sizes. $/kg pricing automatically calculates the sheet price.
SUPPLIER PRICING
Bulk Update Supplier $/kg
Apply one new $/kg rate to matching supplier stock. Matching sheet prices are recalculated automatically.
1
Supplier, rate & filtersSet the supplier and new rate, then optionally narrow the update by material, grade or thickness.
Material FamiliesOptional
Grades / TypesOptional
ThicknessesOptional — leave blank to update every matching thickness
Recalculate Sheet $ From $/kg
Recalculate matching supplier sheet prices from each row's saved $/kg rate, current material density and actual sheet weight.
Bulk Add Cutting Speeds & Pierce Times
Select multiple material families and thicknesses. You can optionally select specific grades/types.
MATERIAL FAMILIES
GRADES / TYPES (OPTIONAL)
Leave all unchecked to save generic family-level speeds.
THICKNESSES
Quote
Edit quote details, delivery, notes and existing part lines.
Parts subtotal$0.00
Discount-$0.00
Delivery$0.00
Subtotal$0.00
GST$0.00
Grand Total$0.00
QUOTE PARTS
Edit quantity or unit price, remove lines, or add existing parts from the Part Library.
🚚 Courier / Dispatch
Book freight directly from a Customer Order. Freight is added as a delivery charge only.
CUSTOMER ORDER
Select an order to load delivery details and job weight.
DELIVERY OPTIONS
Markup is applied to the courier's actual Cost. ERP GST/tax settings remain unchanged.
RECEIVER
PACKAGES
Job weight loads automatically. Package dimensions and weight remain editable before rating.
| Units | Description | Length cm | Width cm | Height cm | KG each |
|---|
Total entered package weight: 0.00 kg
COURIER RATES
Choose the courier/service to book.
Enter package details and click Get Courier Rates.
BULK PICKUP REQUESTS
Select booked shipments across orders; request one pickup per courier.
0 selected
Open the courier workspace to load pickup queue.
SHIPMENT HISTORY FOR THIS ORDER
Select an order.
Folding Drawings ·
Upload all folding PDFs/JPGs for this customer order in one go. The drawings are available to every folding part in the order.
FOLDING PARTS
ORDER FOLDING DOCUMENTS
You can select multiple PDF/JPG/PNG files at once. No need to attach a file to each line item.
Customer Order
Production and delivery workspace.
TOTAL JOB PRICE$0.00
ORDER PARTS
Production quantities and processes copied from the accepted quote.
Send Email
Link Email Conversation
Search emails from this customer, including other people at the same company domain.
References
Linked records, creator user ID and the approved nesting arrangement.
APPROVED NESTING REFERENCE
This is the nesting arrangement that was approved for these parts.
Add Existing Parts To Quote
Select parts from the permanent Part Library.
Add Parts From CAD
Enter the important part details, nest, review and approve.
1 · Part Details
2 · Nest
3 · Approved ✓ Nest approved
SHEET SIZE(S)
Choose sheet sizes
APPLY MATERIAL
Select material and thickness.
Each selected sheet size is nested separately. Sheet sizes that cannot fit all parts are not shown.
Advanced nesting settings
Part Gap controls the minimum part-to-part separation. Sheet Margin controls the minimum distance from sheet edges. Profilecut Engine v11.5 optimises placement while preserving these clearances.
PARTS FROM CAD
Tick the parts you want to change, then use Apply.
ALL SHEET PREVIEWS
SELECT SHEET / NEST OPTION
—
Approved total$0.00
Selected total$0.00
New Customer
Company, accounting and delivery details
Company Details
Primary Contact
Accounting
Main Address
Delivery Details
CUSTOMER CONTACTS / ENGINEERS
Save individual engineers/buyers/accounts contacts. Quotes and Customer Orders can be assigned to the specific person who sent the work.
Internal Notes
Add Items To Customer Order
Choose individual parts or a saved assembly.
Create New Assembly
Select multiple parts, set assembly quantities and review the live assembly price.
ASSEMBLY DETAILS
FIND PARTS
PARTS0 selected
Create Quote From Selected Parts
QUOTE DETAILS
COMMERCIALS
SELECTED PARTS
Parts subtotal$0.00
Discount (0%)-$0.00
Delivery$0.00
Subtotal$0.00
GST$0.00
TOTAL AUD$0.00
Cash Customer Details
Enter the person and email for this cash job. The invoice will be sent to this email.
This contact is saved against this quote/order only. It does not replace the main Cash customer contact.
Add Machine
Add or edit a manually created machine for customer-order planning.
New Process
Reusable fabrication / secondary operation pricing.
Pricing formula: (minutes ÷ 60 × hourly cost × qty) + (setup rate $/min × setup time), then margin.
Job Hours & Machines
Override calculated hours when needed and allocate hours beside each machine.
MACHINE HOURS
Leave Job Hours blank to use the automatically calculated laser/fabrication time. Enter the planned hours beside each machine, then Save.
Send Invoice
Create authorised Xero invoice(s), email the client, and keep the Customer Order status unchanged.
Each selected Customer Order is sent as its own Xero invoice. Existing production status such as New or Nested is not changed. Xero emails the authorised invoice to the contact linked in Xero.
Add Fabrication
Enter operation time per part. Qty is taken from the saved part. Fabrication freight is absorbed into the part price and is not shown separately to the customer.
Run cost$0.00
Setup cost$0.00
Freight / delivery$0.00
Margin$0.00
Fabrication sell total$0.00
New Purchase Order
A unique PO ID is generated automatically when saved.
Supplier & order details
Select the supplier, then filter and add one or more raw material stock lines.
0 selected
Materials
Selected material lines are added here for quantity and purchase-price entry.
DescriptionQtyUnit price
Edit Part
FABRICATION / PROCESSES
PART PRICE / BREAK-EVEN
Raw material cost / unit$0.00
Material margin0%
Material charged incl. margin$0.00
Cutting cost / unit$0.00
Setup cost / unit$0.00
Fabrication unit$0.00
Final unit price$0.00
New User
Create office, supervisor or machine operator accounts.
This signature is used automatically when this user sends Quotes, Purchase Orders, Order Confirmations, Packing Slips or Order Complete emails. Leave blank to use the company default.
Operator Action
Choose what you want to do.
Stock Order
Create a Purchase Order and email the supplier automatically.
Do you want to place this order?
Steel Scrap Collection
Send a collection request to your steel bin collector.
Do you want to order a steel scrap collection?
PARTS
DELIVERY HISTORY
Create Delivery Docket
DELIVERED QUANTITIES
Customer Signature *
Sign inside the box using finger or stylus.